AI Quoting Agent generating automated business quotes for Mainteny platformAI Dispatching Agent planning routes and logistics for field service managementAI Invoicing Agent sending automated invoices and financial documentsAI Call Agent handling customer phone support and communication automationAI Inventory Agent managing stock levels and parts ordering automatically
Agentic Inteligence

5 Agents to automate your entire business

They answer the phone, draft the quote, send the invoice, plan the route and order the parts - inside the system you already run on.

Book Demo
See the Agents
GDPR Compliant
Hosted In Germany
You stay in control
Reality Check

Your time is taken away from you

The phone never stops ringing
Writing quotes takes forever
To many manual processes
Solution

We automate your business with agents

It watches for something to happen, reads the data already in your mainteny, and does the work.
Quoting Agent
From inquiry to quote in minutes

Create quotes via voice based on your prices and calculations. You check, approve, send.

From Inquiry
Via voice
AI Agent Image
Call Agent
Every call answered. Every job logged.

An assistant that will handle the calls, and then log the job for you.

Available 24/7
Happy customers
AI Agent Image
Inventory Agent
Never run out of parts again

Watches your stock levels, tracks inbound and outbound.

Reorder
Stock monitoring
AI Agent Image
Dispatching Agent
The right technician for every job

Suggests who goes where and when, based on your team’s availability and skills.

Smart Scheduling
Route optimisation
AI Agent Image
Invoicing Agent
Job done. Invoice sent.

Turns completed jobs and service reports into correct invoices.

Finance
Book keeping
AI Agent Image
Simple Steps

How an agent Works

It watches for something to happen, reads the data already in your Mainteny system, and does the work.

Something Happens

A call, an email, a job marked done.

It Reads Your Instructions & Data

Assets, contracts, prices, history.

It does the work

Inside the ERP, not in a side tool.

You Approve

Or let it run on its own. Your call.
Diagram showing a central box titled 'Agent Woken Up' with the subtitle 'Agent will is starting his work' and icons of five people below it, connected by lines to three surrounding info boxes: one with an envelope icon and text 'Hedgefund GmbH' and an email address, another with a phone icon and contact details for Marko Hans including a profile picture, and a third showing a checklist with 'Job Finished,' task 'Lift Maintenance,' duration 45 minutes, and time 10:45–11:30.
Diagram showing a central box titled 'Agent Woken Up' with the subtitle 'Agent will is starting his work' and icons of five people below it, connected by lines to three surrounding info boxes: one with an envelope icon and text 'Hedgefund GmbH' and an email address, another with a phone icon and contact details for Marko Hans including a profile picture, and a third showing a checklist with 'Job Finished,' task 'Lift Maintenance,' duration 45 minutes, and time 10:45–11:30.
Diagram showing a central box titled 'Agent Woken Up' with the subtitle 'Agent will is starting his work' and icons of five people below it, connected by lines to three surrounding info boxes: one with an envelope icon and text 'Hedgefund GmbH' and an email address, another with a phone icon and contact details for Marko Hans including a profile picture, and a third showing a checklist with 'Job Finished,' task 'Lift Maintenance,' duration 45 minutes, and time 10:45–11:30.
Diagram showing a central box titled 'Agent Woken Up' with the subtitle 'Agent will is starting his work' and icons of five people below it, connected by lines to three surrounding info boxes: one with an envelope icon and text 'Hedgefund GmbH' and an email address, another with a phone icon and contact details for Marko Hans including a profile picture, and a third showing a checklist with 'Job Finished,' task 'Lift Maintenance,' duration 45 minutes, and time 10:45–11:30.
Benefits

Happy Customers, Happy Employees

5
min
Create complex quotes in 5min based on your data.
Quote creation
40
%
Higher profitability due to automated workflow in your back office
Profitability
24
/7
Be available for your customers, day and night
Phone availability
Your Agents

Pick an agent. Watch it work.

Tabs switch the panel below - trigger, steps, result and the screen you'd see.
Quoting Agent
Call Agent
Dispatching Agent
Invoicing Agent
Inventory Agent
AI Agent Avatar

Quoting Agent

Create quotes via voice based on your prices and calculations. You check, approve, send.

Quotes in 5 min
Use voice for instructions
Automated follow up
Trigger
Customer inquiry
Agent Does
Steps the agent takes.
1.
Understands your instructions
2.
Reviews previous quotes and prices
3.
Checks your calculation schema
4.
Creates quote as draft
Result
Quote draft based on your previous data and calculation schemas.
AI Agent Avatar

Call Agent

An assistant that will handle the calls, and then log the job for you.

24/7 Available
Never miss a customer
More time for your back-office people
Trigger
Inbound call, no one picks up within 3 rings.
Agent Works
Steps the agent takes.
1.
Greets the caller, understands the issue
2.
Matches customer and address
3.
Creates the job
4.
Transcribes the call
Result
Job in the schedule. Transcript on the record.
AI Agent Avatar

Dispatching Agent

Suggests who goes where and when, based on your team’s availability and skills.

Automated job assignment
Based on skills and priority
Route optimisation
Trigger
New job created
Agent Works
Steps the agent takes.
1.
Understands priority and job type
2.
Reading the engineers schedule and skills
3.
Optimises the driving time and distance
4.
Assigns the job to an engineer
Result
Automated job scheduling, less petrol costs, less driving time.
AI Agent Avatar

Invoicing Agent

Turns completed jobs and service reports into correct invoices.

Never miss an invoice
Automated dunning
Automated payments checks
Trigger
Job completed
Agent Works
Steps the agent takes.
1.
Creates invoice draft if needed
2.
After sending it reviews the payment status
3.
Sends payment reminders
4.
Assigns the invoices to the correct book keeping account
Result
End-to-end invoice flow covered.
AI Agent Avatar

Inventory Agent

Watches your stock levels, tracks inbound and outbound.

Checks your stock
Tracks PO invoices
Creates purchase recomandations
Trigger
New PO invoice, new delivery slip
Agent Works
Steps the agent takes.
1.
Reads the document
2.
Assigns the document to a purchase order
3.
Updates the stock and prices
4.
Check if stock levels are in range
Result
Fully automated PO and stock tracking.
Security

Use AI securely with your sensitive data

A dark blue circular icon featuring a shield with a checkmark inside, symbolizing security and compliance, surrounded by three light blue dashed concentric circles.

GDPR Compliant

Your data is handled in line with GDPR requirements, with privacy and protection built into every step.

Three stacked dark blue square layers with rounded edges, viewed in an isometric perspective.

Data hosted in Germany

Your data is stored on secure servers in Germany, keeping your information protected and within the EU.

Icon of a microchip with the letters AI inside, surrounded by a circle of light blue dots.

Your data never trains models

Your data stays yours. It's never used to train AI models, and you are in the control over your data.

The full stack

The complete AI stack for your business

It watches for something to happen, reads the data already in your Mainteny system, and does the work.
Chat interface showing a conversation where one user asks, "Who’s available for today’s inspection jobs?" Another user replies, "Three technicians are available today. Marko and Stefan can handle inspections." The chat input box is visible with a file named Contract_2026.pdf attached and a typed message asking, "Which sites are due for service work today?"
Chat
Ask your own data anything, in plain language.
Stack of UI cards with the top card reading 'Job is being written' and the subtitle 'A call, an email, a job marked done' on a purple background.
Agents
AI that handles recurring processes end to end.
Graphic showing integration connections from a central blue app icon with three curved white lines to three smaller icons: OpenAI logo, QuickBooks green circle with 'qb', and Sage logo in green text, on a light green background.
Integrations
Phone, inbox, accounting, suppliers - already connected.
Diagram showing a business API integration concept with a box labeled 'Your Business' connected to another labeled 'Data Connected' containing example JavaScript code for a POST request to an API endpoint '/v1/agents/run' asking which sites are due for service work today.
API/MCP
Build your own on top of your Mainteny data.
CUSTOMER TESTIMONIALS

What People Say About us

“I would recommend Mainteny to small and medium-sized enterprises that want to make their order processing paperless and efficient.”

Frank Rothe

Head of Service

“What we like about Mainteny is the young team, the support, the accessibility, and the ease of using the system.”

Holger Vondran

Managing Director

"The great advantage of Mainteny is that we now have all our processes and data consolidated in one place. The software allows me to get an overview of all processes and ongoing projects with just a single click."

Tilo Brosch

Managing Director

"With Mainteny our engineers can work fully paperless and you can
see that the software is made for the lift industry.”

Glen Allport

Director

“What we like most about Mainteny is that we can work flexibly, on the go, and quickly. Mainteny has saved us a great deal of time.”

Lukas Geiser

Managing Director

”What I like about Mainteny: fast communication and having all info right on my smartphone.”

Frank Müller

Service Technician

Integrated In Your Workflow

Plugged into where the work arrives

Phone, inbox, accounting, wholesalers. The agent works with the same connections your ERP already uses.