27 June 2024 3 min read

Quick & simple time tracking with the digital timesheet

In this article, we discuss how digital timesheets offer a more efficient and accurate alternative to traditional paper methods for tracking work hours. By using an app, employees can easily log their hours, reducing errors and saving time.


After a long workday, quickly jotting down your hours on a piece of paper and handing it to your stressed-out boss is a scenario many of us are all too familiar with. These handwritten notes are often illegible, easily lost, and create unnecessary stress and time wastage. In today’s fast-paced working environment, efficiency is key. Especially in the maintenance industry, accurate and swift time tracking can make the difference between a successful and a less successful project. This is where the digital timesheet comes into play – an indispensable tool for modern maintenance companies.

Paper timesheets: An outdated method

Paper timesheets or manual entries in spreadsheets are traditional methods of time tracking. Although they might seem straightforward, they come with numerous issues: they are error-prone, time-consuming, and susceptible to misunderstandings due to illegible handwriting or incomplete entries. Moreover, these paper sheets need to be securely stored, which often fails with small pieces of paper. Digital time tracking solutions provide an efficient and precise alternative.

Why digital time tracking?

Accurate and reliable time tracking is essential for both employers and employees. Employers are legally required to document their employees’ working hours and must do so within seven days – whether on paper or digitally.

For employees, accurate time tracking is equally important as it forms the basis for payroll. Incorrect or incomplete timesheets can lead to discrepancies in pay and unnecessary conflicts.

The solution: Digital timesheets

A digital timesheet replaces paperwork with an efficient, automated solution. Using an app, employees can conveniently track their working hours via smartphone. Just a few clicks are enough to accurately document start and end times.

What does a digital timesheet look like?

Digital timesheets are typically linked to software or an app. Employees can use an app on their smartphone to log their start and end times with just a few clicks. This ensures precise tracking of working hours, and the digital timesheet is generated automatically.

Benefits of digital time tracking

Digital timesheets offer numerous advantages:

  • Time Savings: With a digital timesheet, employees can record their working hours in real-time, without the detour of paper documents. This saves valuable time that can be better spent on actual work.
  • Accuracy: Automated systems minimize human errors and ensure that all recorded times are correct. This reduces payroll errors and ensures that every working hour is accurately documented.
  • Transparency: A digital timesheet allows all parties to view the current status of working hours at any time. This builds trust and facilitates communication within the team as well as with clients.
  • Easy Evaluation: Digital systems offer extensive reporting and analysis features, enabling detailed analysis of working hours. This helps companies quickly identify where efficiency improvements can be made.
  • Mobile Access: With a mobile app, employees can track their time even while on the go. This is especially beneficial for field service workers and technicians who don’t always have access to an office.

Implementation in your company

Implementing a digital timesheet in your company is easier than you might think. With solutions like Mainteny, you can start quickly and effortlessly. By accurately and easily recording working hours with our software, companies can not only optimize their internal processes but also improve employee and customer satisfaction. This way, you save time and money and can focus on what really matters – your work.

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